Organizing a wedding is an adventure in itself, with many important decisions to be made.
One of the most crucial is the choice of venue.
Indeed, this venue represents not only the basis for the entire organization of your big day, but also a significant part of your budget.
That’s why it’s essential to ask the right questions before making your final choice.
Here are 7 essential questions to ask before renting a wedding venue to make sure everything goes according to plan.
1. What is the maximum capacity of the room and the minimum number of guests required?
Venues can be generous when they state their maximum capacity.
Be sure to ask: what is the actual capacity for optimum comfort?
Don’t forget to take into account space for the dance floor, tables, DJ or band.
It’s also important to check the minimum number of guests required.
If you fall below this figure, additional charges may apply.
2. What are the opening hours?
Some venues allow you to start preparations the day before the wedding, while others require everything to be set up and dismantled on the same day.
It’s also essential to know what time the party is due to finish, especially if you’re planning a late-night celebration.
This information can affect your suppliers and your budget, so don’t hesitate to ask for details.
3. What’s the plan in case of rain?
If you’re planning an outdoor ceremony, a back-up plan in case of rain is a must.
Make sure that the venue has a large enough and pleasant enough indoor space to accommodate all your guests in these circumstances.
And don’t forget to check the logistics of furniture and decoration if you need to move everything indoors quickly.
A wedding experience like no other
4. Is the equipment included?
Some venues offer tables, chairs, tablecloths or even decorative elements at no extra charge.
Find out what’s included in the rental, and ask to see the equipment to make sure it meets your expectations.
If you need to rent equipment, find out about additional charges and the possibility of storing your own equipment.
5. Will you have exclusive use of the premises?
If you’d prefer your wedding to be the only event taking place in the venue, check whether you’re entitled to exclusive use of the premises.
Some venues host several events at the same time, which could affect the intimacy of your day.
Ask the question to avoid any unpleasant surprises on the big day.
6. Are there any imposed suppliers?
Some venues impose exclusive suppliers for catering, the bar or even decoration.
If you have special preferences, make sure you can work with your own suppliers, or that the imposed suppliers meet your expectations.
Override fees may apply if you choose other suppliers.
7. What other costs should I expect?
In addition to the room rental fee, it’s important to factor in additional costs such as cleaning, electricity, heating or air conditioning.
Don’t forget SOCAN or Re: sonne fees for music.
Ask for a detailed estimate including all these elements so you can establish a realistic budget.
Choosing the perfect venue for your wedding takes time and thought.
These 7 questions will help you avoid common pitfalls and ensure your special day goes off without a hitch.
If you need any help with this, or have any further questions, please don’t hesitate to contact us.
We’d be delighted to help you plan this once-in-a-lifetime event!
